November 9, 2023

A label printer for shipping is an indispensable asset designed to enhance efficiency and precision. Whether an individual or a business, optimizing shipping with a label printer can help you streamline your shipping process, reduce errors and costs and save time. Here's a step-by-step guide on how to optimize shipping with a label printer.

Choose the Right Label Printer

Investing in the best printer can help you streamline your shipping operations and save time. As such, you should select a label printer that matches your shipping requirements. For instance, a thermal label printer is often used for shipping labels because they create high-quality, durable labels without the need for ink or toner. Here are ways to choose the best shipping label printer.


  • Check the printer's resolution
  • Look at its compatibility
  • Review the printer's speed
  • Consider the printer's connection method
  • Look at the paint color

Set up Label Templates

Create custom label templates with the required fields, such as tracking numbers, barcodes, shipping carrier details, and sender and recipient addresses. However, most label printing software allows you to customize templates that meet your specific needs.

Integrate with Shipping Software

Merge your label printer with your shipping software if applicable. This integration will allow seamless data transfer and automatic label printing when you create shipping labels through the software.

Ensure Compatibility

Once you settle on the type of printer you need, ensure it is compatible with the label size and type you want to use. The standard label sizes commonly used for shipping labels can be standard label sizes such as "4 × 6."

Test Print

Conducting a test print before actual printing allows you to ensure that your template and printer are set to produce the perfect print. Perform the test print to ensure that the label printer is working correctly and labels are aligning properly on the label stock.

Automate Printing

When possible, configure your shipping software to automate the label printing process. For example, when you create a shipping label, it should automatically send the print command to your printer, reducing manual steps during printing.

Verify Label Accuracy

Before printing, always double-check the accuracy of the information on the label, such as tracking numbers and carrier details, to avoid more work and correct the errors before applying it to the package.

Batch Printing

Whether you have a few labels or more, you should consider batch printing. Many shipping software solutions allow you to create shipping labels for many packages at once, giving you the option of printing them quickly.

Save Label Templates

Saving label templates for common shipping orders expedites the label creation process in the future. This can save time and ensure consistency.

Monitor supplies

Ensure you monitor your label stock and have adequate supplies of ink, thermal ribbons, and labels, depending on the type of printer you possess.

Regular Maintenance

Perform regular maintenance such as cleaning, calibration, and updating software as required on your shipping label printer to maintain optimal performance.

Organize Shipping Area

You should organize your shipping area for efficiency and seamless workflow. Include a dedicated workspace with easy access to the label printer, packaging materials and other shipping supplies.

Track Shipments

Maintain a record of tracking numbers and shipment details for reference and tracking purposes. This will help you monitor the progress of the shipment and address any issues that arise.

Reach Out to Aim Mail Centers

By following these steps and optimizing your shipping process with a label printer, you can improve efficiency, accuracy and overall customer satisfaction in your shipping operations. At Aim Mail Centers, we provide printing services for individuals and organizations. If you need our services, contact us today or visit any of our locations.